Flexible Workflow in S/4HANA
Digitizing SAP Approval Workflows
Under SAP ECC, the release of documents was more or less limited to the MM module. The release of purchase requisitions or purchase orders was possible there - albeit not perfectly solved.
Other departments, such as Sales, had to make do elsewhere, usually outside the SAP system. S/4HANA puts an end to this. As a standardized, cross-module solution, Flexible Workflow offers everything needed for releases.
Your Advantages
- (Mobile) Approval of SAP Documents
- Full integration of the approval into the respective document
- Audit-compliant system-side documentation of approval processes
- All approvals in one place within the MyInbox app
SAP Documents with Flexible Workflow
Sourcing and Procurement
- Request for Quotation (RFQ)
- Supplier Quotation
- Supplier Confirmation*
- Purchase Requisition (Item/Header)*
- Purchase Order (Item/Header)*
- Scheduling Agreement
- Purchase Contract*
- Service Entry Sheet
- Parked as Complete or Blocked Supplier Invoice
- Award Scenario
- RFQ Supplier List
*also available for Central Procurement Hub
Sales
- Sales Order (without charge)
- Credit Memo Request
- Sales Quotation
- Customer Return
- Debit Memo Request
- Sales Price
- Preliminary Billing Document
Finance
- General Ledger Document Verification (FI-GL)
- Exchange Rate Difference Check (FI-GL)
- Accounting Reconciliation Closing (FI-GL)
- Consolidation Reconciliation Closing (FI-GL)
- Payment Item Approval (Payment Run)
- Bank Account Request (IHC)
- Intercompany Variance Adjustment (ICA)
- Posting of Documents (FI-CA)
- Installment Plan (FI-CA)
- Document Change (FI-CA)
- Document Reversal (FI-CA)
- Installment Plan Change (FI-CA)
- Contract Accounting Write-Off Run (FI-CA)
- Bank Communication Management (FSCM)
- Rejected Payments (FSCM)
- Payment Agreements (FSCM)
- Payment Blocks (FSCM)
Logistics
- Condition Contracts (LA)
- Condition Contract Billing Release (LA)
- Billing Documents (LA)
- Maintenance Order (PM)
- Notify Action Responsible (QM)
Other Documents
- Payroll Document
- Legal Content Management Legal Transaction
- Travel Expense Item
- Routing Confirmation
- Change Record Discrete Industry
Of course, the question also arises as to which functionalities are available during the approval of such documents. As a new functionality within S/4HANA, the feature set is continuously expanded with each release. This also applies to the availability of approvals for other SAP documents. Therefore, the functionality depends on both the SAP release and the document to be approved.
A few examples:
- Definition of start conditions – When should the document be approved?
- Definition of various approval steps – Who should approve, when, and in what sequence?
- Definition of exclusion criteria – Who is not allowed to approve?
- Approval via Fiori app “MyInbox” – also on mobile devices
- Email notifications to remind approvers
- Workflow restart in case of changes during the approval process
With our extensive experience in workflow implementation projects, we support you with our expertise and know-how to digitize your approvals. Leverage Flexible Workflow in S/4HANA and create added value for your company.
CONSILIO Extensions
- Workflow Log in the GUI – for Sales Documents
- Workflow Restart based on “Changed Fields” in the Sales Document
- Approver Determination via the Organizational Model
- Extended Information in MyInbox for the Approver
- Customer-Specific Start Criteria for All Workflow Scenarios
Our Services
- High expertise in the implementation of workflow projects in S/4HANA
- "Ready-to-Use" extensions that have already proven successful with other customers
- From conception, through go-live, to daily support – everything from a single source
