Scanners play a central role in the digitalization of SAP-supported processes - whether in production, logistics or warehousing. In warehousing in particular, they are increasingly replacing paper-based processes such as order picking and ensuring more efficient workflows, error reduction and improved transparency. However, to really understand the added value of mobile devices, it is worth taking a look at the weaknesses of paper-based processes.
Disadvantages of paper picking:
- Susceptibility to errors: Manual data entry carries a high risk of typing errors, incorrect quantities or item allocations. Real-time and plausibility checks are missing here.
- Time delay: Stocks are updated with a delay, which can lead to overselling or stock shortages.
- Lack of transparency: Goods movements and processes are difficult to track seamlessly if they are not recorded digitally.
- High administrative costs: Manual data transfer requires additional working time and increases process costs.
- Lack of compatibility with modern technology: The integration of paper-based processes into modern warehouse management systems is severely limited, which means that potential for increasing efficiency and automation remains untapped.
Advantages of mobile data capture:
The use of mobile devices in the warehouse not only solves the problems mentioned, but also has great potential for optimizing processes. In addition, both warehouse employees and the specialist department benefit from the use of scanners in the warehouse.
- Error reduction: Manual entries are no longer necessary, which minimizes errors.
- Time saving: data is automatically transferred to the system without any additional effort.
- Plausibility check: discrepancies are detected immediately and can be corrected.
- Real-time traceability: Movements of goods and employees can be fully documented.
- Simple training: Intuitive operation makes it easier for new employees to get started.
- Clear distribution of tasks: Role-based access rights enable structured process control.
- Route optimization: Scanner systems can make routes in the warehouse more efficient.
- Visual and acoustic cues: Displays support employees with optimum process management.
These advantages lead to increased efficiency and transparency, which forms the basis for modern warehouse processes.
What is important when choosing the ideal appliances
The department attaches particular importance to the efficiency and practicality of the devices, as these have a direct influence on the warehouse processes. The following criteria are decisive.
Parameters from the perspective of the department:
- Ergonomics: Appliances should be easy to handle and suitable for continuous use.
- Weight and size: Lightweight and handy devices make everyday work easier.
- Haptics: Operation should be possible via buttons or touchscreen, depending on requirements.
- Robustness: Resistance to drops, dust and temperature fluctuations is essential.
- Ease of use: Intuitive operation minimizes training time and reduces errors.
- Capture range: Scanners should be able to capture barcodes from different distances without any problems.
- Integrated camera: Helpful for documentation purposes and quality assurance.
- Additional functions: An integrated camera enables the documentation of loads, for example.
Scanners are increasingly replacing paper-based processes in the warehouse and ensure greater efficiency, fewer errors and better transparency.
Technical requirements from an IT perspective:
For the IT department, the smoothest possible integration and reliable operation in the company infrastructure is crucial. Modern devices should not only meet user requirements, but also be maintainable and secure in the long term. The following aspects play an important role here:
- Operating system: Android has established itself as the standard as it offers long-term support and security updates.
- Network stability: Current WiFi standards with optimized roaming functions ensure a seamless connection in large warehouses, so that devices connect seamlessly to the strongest WiFi access point. This function is indispensable in large warehouses.
- Kiosk mode: Kiosk mode allows devices to be locked to specific applications so that only the designated app can be used. Activating kiosk mode is an essential measure to ensure device security.
- Remote maintenance with MDM systems: Mobile Device Management enables the IT department to maintain devices remotely: roll out updates, install apps, locate devices or provide support.
- Software flexibility: HTML5-based applications adapt to different device sizes and are future-proof.
With the right technology, errors can be minimized, processes accelerated and costs reduced - a decisive step for modern warehouse processes.
Conclusion and outlook
The selection and integration of mobile devices are essential for the efficiency and sustainability of warehouse processes. With the right technology, errors can be minimized, processes accelerated and costs reduced. The right choice of devices and their IT integration not only ensures efficient operation, but also protects the long-term investment in the infrastructure.
In the next article, we will take a look at the connection of mobile devices to existing systems and other optimization options.
