The SAP Environment, Health and Safety area deals with a wide range of topics: from health and environmental protection to product safety and waste management. And as broad as the EHS module is, as complex is the data situation - and the data is in turn scattered throughout the ERP system. Simplify EHS brings all relevant information together - without duplicate data maintenance and additional customizing.
The growing environmental, health and safety regulations affect every company - without exception. Whether protecting employees during work, transporting hazardous goods, or manufacturing or processing hazardous materials - compliance with legal requirements is mandatory for every entrepreneur. For years, many SAP customers have relied on SAP's EHS solution as part of SAP Sustainability Management, which covers all areas of health, environmental and product safety regulations. The EHS module consists of various components that are maintained in the respective sub-modules. An EHS specialist must therefore be familiar with various modules in order to maintain the relevant data there. With ever-increasing requirements for legal compliance, specialists run the risk of losing an overview of the data and functionalities scattered throughout the system. In a highly sensitive area such as Environment, Health and Safety, errors can lead to serious consequences - for the company, the employees and the environment. The CONSILIO solution Simplify EHS provides a remedy here.
Data maintenance at a central location
Simplify EHS is an add-on developed by CONSILIO GmbH and CLC xinteg that can be used both on an ECC system and on S/4HANA. The primary goal of the add-on is to merge master data distributed across different transactions and areas. Instead of calling up a new transaction for each characteristic, Simplify EHS allows central data maintenance in a cockpit. Here is an example:
EHS-relevant data for a product is maintained in a wide variety of places: It can be the material master, a specification or transport data.
In addition, the SAP or non-SAP environment contains other relevant data about the product: There are reports, e-mails or various documents:
Given the complexity of the data and sources, it is only logical to want to bring them all under one hat. And this is exactly what Simplify EHS does: The solution combines all relevant information in one tool under the concept of a product file:
A product file not only includes relevant master data, such as specification or administrative data, but also contains the transaction data, logs, checklists, etc.
Simplify EHS can be used in any way and can be customized to almost any customer requirement. The "product file" described here is just one example of many different possible applications: Production management, document management, workflow control, approval and release processes. The list of possible applications - and the associated simplifications in daily work - is not limited and will be tailored exactly to your requirements and wishes!
Product file - the structure
Each product record consists of three record areas:
- Metadata contains information about the product that is stored in SAP. This can be specifications or material process data, for example. It is possible to jump to the respective module in SAP via individual tabs.
- Components represent documents of all types: Notes, logs, workflows, etc.
- Folder structure contains documents of the respective document type. The "Data and documents" tab contains, among others, safety data sheets of the respective product, the product labels in the required format, dangerous goods documents, photos, e-mails etc.
It is important to note that the metadata and the components are individually configurable, just like the folder structure. So if you don't need a predefined data set or want to define your own, you can do so without any additional developments.
Integration
The Simplify EHS add-on is integrated into the standard solution in such a way that no additional data maintenance is required here in the respective areas or transactions: The information maintained in the product file is automatically transferred to the standard tables that are addressed with the standard applications. If a product characteristic is maintained in the standard transaction as before - for example, in the material master - the change also appears in the product file.
Everything can, nothing has to
In addition, Simplify EHS is integrated with other applications and interfaces: Data maintenance can be done via SAP GUI, Outlook & Office, web application (FIORI) and on mobile devices. For example, an email can be loaded directly from Outlook directly into SAP. For users, this means they can go about their work without having to log into the SAP GUI, and data is reliably stored and processed in the SAP system. The good news is that using the product file via FIORI interface or Outlook is not a must. Those who prefer to work in the GUI product file - or even in individual transactions as usual - can do so. But those who need quick access to the data - for example, the approver at the airport - can do everything they need to do conveniently from the app on their smartphone.
More security with central document management
An important function of Simplify EHS is the central document management. Whether studies and literature on the product or substance or parts lists / CAD - all types of documentation can be managed centrally in one place. The particularly complex and sensitive area of Regulatory Affairs can be used by those responsible to map the entire approval process in a sustainable manner:
Summary
Anyone who works with increasingly complex EHS data and wants to comply with legal regulations without errors is very well served by the Simplify EHS tool. All data at a glance, a better overview and time savings in data processing make the solution attractive for both experienced professionals and new colleagues. A high flexibility of the configuration also creates an individual application adapted to the company's needs.
Simplify EHS can be used in any way and can be customized to meet almost any customer requirement. The list of possible applications - and the associated simplifications in daily work - is not limited and is tailored precisely to your requirements and wishes!
